Doing Less, But Better. Prioritizing Your Organization's Projects


Making Detailed Notes

One of the tenets of our project management practice is focus. In our work, we periodically review, assess, and determine what matters most to our organization in the context of its current operating environment and short to medium term goals. Once done, our attention, resources, and efforts are redirected toward or focused on just a few projects or initiatives at a time. As a result, our clients receive and enjoy a higher quality service.

For many other organizations, finding this level of focus is often challenging as their capacity usually dictates which projects are undertaken and when. If the people and financial resources are available, then the project is pursued. If unavailable, then projects can be rescheduled or altogether shelved. The prioritization and implementation of any project should be strategically aligned and not driven at the operational level of any organization. From our experience, adopting this approach is often the difference between success and failure. 

Prioritization helps to improve the success rates of your projects; better align resources around clear goals, objectives, and timelines; enhance decision-making, communication, and coordination; build a culture of performance and results; and finally, produce value for the organization above that of its competitors. In essence, doing less but better. 

How then can your organization find such focus or achieve similar results? Get started by considering and answering the following questions;

  • What is the aim of and vision for your organization? How will they be pursued?
  • What should it be focusing on right now and in the short to long terms?
  • What is the best use of its resources now and in the future?
  • Are all of your activities planned or prioritized in the best interests of the organization as a whole?
  • What are some of discernible trends, external forces, or drivers which may impact on your organization? How are your plans likely to change as a result?
  • What are some of the risks involved?
  • Given the answers above, which of your current and future projects are more closely aligned?
  • Who are the best people to execute the projects likely to be undertaken?
  • How will you be monitoring performance and assessing results?

Once you have answered all of these questions, create a project prioritization matrix, which can be used to identify and rate each project in terms of key criteria. You can use weighted scales and applying a score to each criteria, in order to better evaluate and rank the priority of each project or strategic initiative your organization may wish to undertake. In reality however, every projects cannot be aligned to strategy. It would be more worthwhile, taking into account your resources, timelines, operating environment, and prevailing business trends, to ensure that only the most important projects are. 

When you have decided on and prioritized the projects or initiatives which will drive your organization forward over the next few years, feel free to give us a call. We will help you to effectively plan and implement them, bringing about the meaningful changes and results desired.